As a busy manager or business owner, you've finally ditched the old paper
timecard system and the cumbersome mechanical time clock that went with it. The time spent
manually calculating
worker hours is a thing of the past. Virtual TimeClock Pro software
calculates the totals at the touch of a button, leaving you to just review the timecard
reports and
make
sure
all
is
well
before sending the hours to payroll.
But wait, you notice an 'M' next to one of the entries.
The legend at the bottom of the timecard report lets you know that this is a 'Modified
Entry'. Who changed something? What did they change? When did they change it? These
are all fair questions to ask, questions that can be easily answered with the all new program
audit logging features added to Virtual TimeClock Pro 5.4.
Not only does Virtual TimeClock
Pro now record
the name of the user who made the timecard modification, but it also records when the
modification occurred, what the original data was, and what
it was changed to.
Let's look at an audit log entry from Virtual TimeClock Pro 5.4:
******
2007-01-15 4:51:28 PM [5.4.0]
Modified timecard entry.
Record ID: 422
Modified by: Howard Brown (verified by password).
Worker Name: Cook, Mary
Task: In
Old Start: 1/5/07 at 1:00 PM
New Start: 1/5/07 at 1:00 PM
Old Stop: 1/5/07 at 5:03 PM
New Stop: 1/5/07 at 6:03 PM
Who made a change? Howard Brown.
What did he change? He changed Mary Cook's timecard stop entry for 1/5/07, adding
an hour of work from 5:03 to 6:03 PM.
When did he change it? He changed it on 01/15/07 at 4:51 PM.
This provides a tremendous amount of accountability.
You have the answers to who, what, and when right at your fingertips. Timecard modifications
will and do happen. Now you
can verify that those modifications
fit within your established business practices.
Here are some tips for getting the most out of your
Virtual TimeClock audit log:
-
Inform your
employees that Virtual TimeClock records all modifications to timecard entries. This will
help them remember to follow your designated channels for making changes or adding
missed
punches.
Let
them know that this protects both the employee and the employer because the original timecard
entry is always recorded, ensuring the integrity of actual time worked.
-
Review your
audit log each payroll period for timecard modifications. The revealed information
can then be used to determine where training needs to occur. For example, a certain
worker routinely
forgets
to change task or clock out, and so his manager is constantly modifying his timecard entries.
This worker needs a reminder lesson in when to use the TimeClock. Reviewing your audit
log will
also
help you identify
unauthorized modifications.
-
If local TimeClock security is being disabled, investigate why.
It may be that your 'Owner' level password has been compromised, allowing workers
to disable security in order to perform
unauthorized actions. Or you may need to adjust some security settings and user access
levels to allow certain
employees their own access to specific program functions.
You'll discover many other interesting uses for the new audit logging features
in Virtual TimeClock Pro 5.4. The only question left to answer is why
a given
timecard entry
was modified. Virtual
TimeClock Pro may not be able to answer the 'why' question for you, but now you definitely
know what was changed and who to ask about the modification.
About Virtual TimeClock
Virtual TimeClock Pro is the powerful, easy to use, software based time and attendance
program that enables businesses of any size to effortlessly track employee hours and overtime.
With
Windows and Macintosh versions available, Virtual TimeClock Pro flexibly adapts to just
about any computer and business environment. Virtual TimeClock Pro pricing starts at $195.
Complete
pricing and program information can be obtained
at www.redcort.com. About Redcort Software
Redcort Software has been helping unburden businesses from repetitive tasks and unavailable
information since 1997. Redcort Software actively pursues close customer relationships
through direct sales, regular feedback and world-class technical support. Tens of
thousands of workers
at businesses in over a dozen countries rely on Redcort Software every single day.
Contact Information
Jeff Morrow
Redcort Software
http://www.redcort.com
8939 N. Chestnut Avenue #106
Fresno, California 93720
559-434-8544
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