Virtual TimeClock Pro is powerful, yet easy
to use, employee time clock software that enables businesses of any size to effortlessly
track employee time and attendance. Our timesheet software is a cost effective and
secure replacement for mechanical employee time clocks and paper
employee timesheets.
The following sections provide a brief overview
of the five main windows in Virtual TimeClock Pro:
- TimeClock
- Entry Editor
- Timecard Report Writer
- Messaging
- Administration
1.
TimeClock
The TimeClock is the main window from which all other Virtual TimeClock Pro actions occur.
The TimeClock's primary function is similar to that of a traditional employee time clock:
to provide an easy, accountable way for workers to record when they start work, stop work,
or change task. Because it's software based, employee
timesheets are always instantly available with up-to-the-minute hours and overtime
totals.
TimeClock Window in Mac OS X
To clock in or out, workers select their name from the time clock list and press the Start
Work, Stop Work, or Change Task button. Depending on the TimeClock preferences that you've
set, when clocking in the worker
can select a task and be prompted to enter their password before recording new timesheet
entries.
Control labor costs real time with instant, accurate knowledge of each worker’s
status, start and stop times. Unlike a traditional employee time clock, Virtual TimeClock
Pro can automatically assign hours worked to a department and task or job.
When workers clock out,
a memo can be selected indicating the status of the worker. Perhaps the worker is 'out
to lunch' or 'gone for the day.' Workers can even create a special one time memo like 'Doctor
appt. Back by 2PM'!
TimeClock Window in Windows Vista
Display all workers to create a virtual 'In & Out' board, with at-a-glance status
of every worker. The TimeClock window is much more than a simple time and attendance
software program!
When
you install
Virtual
TimeClock
software
on your network, each time clock can be individually set to display
the status and print timesheets for a single worker, a department, or a custom selection
of workers. A popular configuration is
for each
employee to only see their name displayed on their computer workstation while a manager's
time clock displays all workers
or only those
within the
manager's
department.
Convenient password protection allows employees, managers and owners secure access
to the appropriate time clock features and ensure proper access to employee timesheet viewing
and printing.
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2.
Entry Editor
The Entry Editor is a simple, yet powerful management tool that makes it easy to manually
add or edit employee time sheet entries on the fly. Add a new entry, modify a start, stop
time or task in just a few simple steps.
Virtual TimeClock Pro Entry Editor
Create new manual entries for jury duty, off-site education, or travel time.
The Entry Editor also provides a powerful way to easily record vacation, holiday, personal
and
sick leave entries for one or all workers.
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3.
Timecard Report Writer
Virtual TimeClock Pro comes with a number of default, ready
to use reports that allow you to quickly print employee timesheets and employee timecard
reports sorted by worker, department or task for any specified date range.
In addition, you can easily print summary timesheets and timecard reports for management,
accounting or payroll entry.
Timecard Report Writer
When you're ready to create or customize an employee timesheet or timecard
report, the Timecard Report Writer provides an easy to use interface for selecting fonts,
margins,
and report
options. Report options
can be set to summarize data, include signature lines, wages, and daily, weekly or
group totals.
Duplicating and modifying existing reports or creating new reports from
scratch
allows for a near infinite number of reports to choose from within Virtual TimeClock
Pro.
Virtual TimeClock Pro Timecard Report
Employee, task, or departmental detail and summary data can also
be exported to CheckMark Payroll, or a text file for analysis or further formatting with
your
favorite
spreadsheet
or word processing program.
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4.
Messaging
Messaging within Virtual TimeClock functions like a simple, self-contained email software
system. Messaging can be used by workers as a convenient tool to notify management of
a missed clock in or requested day off. Management can communicate directly with workers
or broadcast
notices of meetings or other company information.
User Mailbox & Open Message
A small envelope icon with the number of unread messages is displayed
next to the worker's name in the TimeClock when new mail is waiting for them. Opening the
Mailbox window provides
a worker with a list of received messages. Workers can create and send new messages as
well as read, print, reply-to, forward and delete received messages.
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5.
Administration
The Administration control panel window and corresponding Administration menu provide
easy access to the topical administrative control panels. The Administration
control panels provide an intuitive means to configure and control just about every
global setting in the Virtual TimeClock Pro time and attendance software.
Virtual TimeClock Pro Administration Window
The Administration control panel window is opened by selecting a control panel category
listed in the Administration menu or by selecting the Administration toolbar button
on the main TimeClock window
Once opened, the Administration control panel window
contains a list of administration categories on the left. Selecting a new category
from the category list or the Administration menu opens the selected category pane
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You can easily install Virtual TimeClock Pro on one computer as a
stand-alone time clock or you can take advantage of our zero-configuration
networking to simply connect multiple computers anywhere or everywhere on your
existing
company
network.
No file sharing or networking skills are needed!
Whether you have hundreds of employees
or just a few, Virtual TimeClock Pro is a time saving, cost effective, time clock
system.
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